New Proposed Hollywood Bylaws Changes

New Proposed ByLaws with Changes-(Thanks to Joe Zelinsky)

Gold Coast Coin Club, Inc.

BY-LAWS

ARTICLE I.

MEMBERSHIP

SECTION I: Any person shall be eligible for membership in this organization as provided in the provisions of the Charter and these By-Laws.

SECTION II: Membership in this organization shall be limited to four classifications:

A.Regular Membership: Any person of good character over the age of 18 years shall be eligible for regular membership.
B.Junior Membership: Any person between the ages of 10 years through 17 years with parental approval will be eligible for junior membership with all rights, privileges and benefits of regular membership, save and excepting that of holding office, voting in elections, and buying bourse space at club shows and conventions.
C.Life Membership: Any person who shall have been an active member for a period of not less than 1 year and has met the standards set by these By-Laws is eligible to become a life member with all rights, privileges and benefits of regular membership. Any member having served as President of this organization shall automatically be entitled to the classification of life member. Those who shall have rendered some outstanding service to the organization or numismatics shall, upon affirmative vote of a majority of the Board of Directors be eligible for life membership.
D.Honorary Membership: Any person who shall have rendered some outstanding service to the organization or numismatics shall be eligible for honorary membership upon an affirmative vote of a majority of the Board of Directors. Honorary members shall not have the right to vote or hold offices.

SECTION III. All applications for membership must be in writing and must be accompanied by an initiation fee and dues for the fiscal year of the organization. All applications for membership must be sponsored by a member in good standing of this organization. Such applications shall be published to the general membership for a period of not less than thirty days prior to acceptance by a majority vote of the Executive Board.

A.Applications for membership received from October 1 through December 31 of each year will be accepted as of January 1 of the following year. Applicants approved during this period will not be eligible to attend the annual club banquet as a member but may attend as a guest.

ARTICLE II.

DUES AND FEES

SECTION I. An initiation fee of $2.00 shall be charged each applicant for regular membership.

SECTION 2. A. Annual dues of $10.00 shall be paid by each regular member of this organization.

B.Annual dues of $2.00 shall be paid by each junior member of this organization.
C.No dues shall be required of life and honorary members.
D.Annual dues for a new regular or junior member shall be paid in advance at the time of application for membership.

SECTION 3. Any member whose dues have not been paid for a period of 90 days after they shall have become due, shall forthwith be suspended form membership in the organization and his name be stricken from the membership rolls. Within a period of one year, upon reapplication a member can be accepted by payment of dues in full; after one year he shall be treated as a new member.

SECTION 4. Annual dues for membership shall be due and payable as of January 1 of each year and shall represent a fiscal year from January 1 to December 31.

SECTION 5. All dealers who participate in regular monthly club shows must abide by Section 3 of this Article. Dealers who participate in any club show over one day’s duration may be accepted at the discretion of the bourse chairman.

ARTICLE III.

GOVERNMENT

SECTION 1. The government of this organization shall be vested in an Executive Board of fourteen (14) members as follows:

A.All current officers as set out in the charter shall serve as Directors during their term of office.
B.A President upon leaving office shall serve as a Director for a two-year period.
C.All other officers upon leaving office shall serve for a period of one year.
D.Such other individuals as may be elected to the office of Director shall serve for a period of one year.

SECTION 2. The Executive Board shall have control and management of the organization as set forth in the Charter and By-Laws.

SECTION 3. Any member of this organization may attend meetings of the Executive Board and have voice in said meetings but shall not vote.

A.Any member who has a grievance shall submit in writing a request to be heard by the Board of Governors at least 2 weeks prior to the meeting of the Board of Governors.

SECTION 4. The Executive Board shall declare vacant the office of any director and/or officer:

A.Who without good cause shall absent himself from three meetings of the Executive Board, or
B.Who without good cause shall absent himself from a total of 12 regular or special meetings of the general membership, or
C.Who shall tender his resignation to the Executive Board, or
D.Who shall be re-called pursuant to ARTICLE V of these By-Laws.

SECTION 5. Vacancies in the Executive Board or any office of the organization (except the President or 1^st Vice President) shall be filled upon election by the vote of a majority of the remaining directors. The new director and/or officer shall serve for the remainder of the term of the vacant position. Vacancy in the office of President shall be filled by the 1^st Vice President. Vacancy in the office of the 1^st Vice President shall be filled by the 2^nd Vice President.

SECTION 6. The Executive Board shall consider all proposed activity involving expenditure in excess of $50.00 prior to any submission to the general membership. Activity rejected by the Executive Board may be brought before the general membership for approval at a regular meeting.

SECTION 7. The Executive Board shall adopt such rules to provide for orderly conduct of all meetings of this organization.

SECTION 8. The Executive Board shall cause to be kept a full and complete record of its proceedings and the financial condition of the organization. This record shall be open to inspection by any member.

ARTICLE IV.

ELECTION PROCEDURE

SECTION 1. The annual election of officers and directors shall be held during the month of November of each year and officers and directors shall take office on January 1^st.

SECTION 2. Not less than four regular meetings prior to the annual election meeting, the President shall appoint a nominating committee of three (3) members.

SECTION 3. At the first regular meeting of October the nominating committee shall publish its recommendations for officers and directors. The recommendations of the nominating committee and such additional nominations as may be made by the general membership shall comprise the annual election ballot.

SECTION 4. There will not be any nominations during the October balloting from the floor.

SECTION 5. Absentee ballots shall be accepted, provided they are in writing and signed by a member entitled to vote as set out in these By-Laws. Only absentee ballots that have been mailed to the Recording Secretary in sealed envelopes marked “Absentee Ballot” shall be delivered unopened to the election inspectors.

SECTION 6. Election shall be by two written ballots as follows:

A.Balloting and election of all officers;
B.Thereupon, balloting and election for as many directors necessary to complete the Executive Board.

SECTION 7. All other rules respecting election procedure and runoffs shall be determined at the discretion of the election inspectors.

ARTICLE V.

REMOVAL, RECALL AND EXPULSION

OF MEMBERS, OFFICERS AND DIRECTORS

SECTION 1. A. A member may be suspended or his membership terminated by the following method:

1.Upon written charges being filed with the Recording Secretary by a member of this organization, the Executive Board shall consider said charges.
2.In the event the Executive Board determines that said charges have merit, upon a majority vote of the Board a special Board Meeting shall be called for the purpose of taking action upon said charges. The accused member shall be invited and entitled to defend himself at such meeting.
3.Upon a ¾ vote of the Board members present at said special meeting the accused member may be suspended or is membership terminated as the case may be.
4.All charges and statements concerning an accused shall be confidential and privileged communications to Board Members only.
1. B.That upon suspension or termination of membership in this organization all the rights, privileges and interests of the individual shall become null and void and forfeited.

SECTION 2. Officers and directors may be removed from office in the same manner as required to expel a member.

ARTICLE VI.

MEETINGS

SECTION 1. The organization shall hold two regular meetings per month on such dates as may be set by the Executive Board.

SECTION 2. Special meetings of the organization may be called by the presiding officer upon notice to entire membership.

SECTION 3. Meetings of the Executive Board shall be held at least monthly at a regularly scheduled date.

SECTION 4. Special meetings of the Executive Board shall be called at the request of the President or by the First Vice-President or any two Executive Board members upon five days written notice to all directors.

SECTION 5. At all meetings of the Executive Board, eight members shall constitute a quorum.

ARTICLE VII.

QUALIFICATIONS OF OFFICERS AND DIRECTORS

SECTION 1. No person shall be eligible for election unless he is a regular member in good standing of the organization.

SECTION 2. No person shall be eligible for the office of President unless he shall have been a regular member of this club for at least two years from his date of acceptance as a member and shall have been an officer or director of this club at least one year.

SECTION 3. No member shall be eligible for election as an officer or director of this organization unless they shall have been a regular member of this club for at least one year from their date of acceptance as a member and shall have attained the age of 18 years.

SECTION 4. No member and his spouse shall serve on the Board of Directors of this organization at the same time.

ARTICLE VIII.

DUTIES OF OFFICERS

SECTION 1. All officers’ duties shall be such as ordinarily pertain to and are indicated by the title of their offices.

SECTION 2. The President shall direct and supervise the affairs of the organization and shall make an annual report thereon to the members.

SECTION 3. The President or the officer next in line shall preside at all meetings of the organization. He shall be a member ex-officio of all regular and special committees and shall perform such other duties and exercise such powers as are usually incident to such office. The President may require Directors and Committee Chairmen to make regular or special reports at such time as may be prescribed. He shall annually appoint standing and special committees or sub-committees as may be found necessary or advisable.

SECTION 4. The First Vice-President, in addition to the duties which ordinarily pertain to his office, shall be a member of such standing and special committees or sub-committees as may be designated by the President and shall be responsible for the work and timely reports of such committees and shall act as general coordinator of such committees.

SECTION 5. The Second Vice-President, in addition to the duties which ordinarily pertain to his office, shall be a member of such standing and special committees or sub-committees as may be designated by the President and shall be responsible for the work and timely reports of such committees and shall act as general coordinator of such committees.

SECTION 6. The Treasurer shall have general supervision and custody of all the organization’s funds and securities and over the collection of all accounts and shall cause to be kept full and accurate account of receipts and disbursements, and books belonging to the organization and shall render to the Executive Board and general membership at monthly intervals, an account of the financial condition of this organization. In addition, the Treasurer shall render an annual statement no later than thirty (30) days after the termination of the preceding administrative year. The Treasurer shall perform such other duties as the Executive Board may require. The Treasurer will also arrange for an audit of the organization’s books at the termination of each fiscal year, said audit to be prepared by a certified public accountant and presented to the Executive Board not later than the regular membership meeting in February. The auditor or auditors shall be approved by the Executive Board. The Treasurer shall receive $100.00 per month for services rendered.

SECTION 7. The Recording Secretary shall keep or cause to be kept full minutes of the Executive Board and general membership meetings of this organization together with the Charter and other records.

SECTION 8. The Corresponding Secretary shall coordinate the activities of Club reporters and shall be a member of the Publicity Committee.

SECTION 9. The offices of the President, Recording Secretary and Treasurer shall each be bonded in the amount of Five Thousand ($5,000.00) Dollars, said bond to be paid for by the organization. Sureties on said bonds are to be subject to the approval of the Executive Board. Any two of said officers shall have authority to sign checks and withdraw funds of the organization.

ARTICLE IX.

BUDGET COMMITTEE

SECTION 1. The Budget Committee shall consist of three (3) members.

SECTION 2. At the beginning of each fiscal year it shall be the duty of this committee to prepare the organization’s yearly budget.

SECTION 3. Upon approval by the Executive Board, the budget shall be observed, followed, and enforced by the Budget Committee.

SECTION 4. Requests for expenditures not previously budgeted or in excess of the total budget allotment must be submitted to the Budget Committee and to the Executive Board.

SECTION 5. Requests for expenditure of funds not previously budgeted or in excess of the totally budget allotment that have not been submitted to the Executive Board may not be submitted to the general membership.

ARTICLE X.

SHOWS AND AUCTIONS

SECTION 1. Club sponsored shows, auctions and conventions shall be under the supervision of standing or special committees appointed by the President. The Bourse Chairman shall be appointed by the President annually, confirmed by a vote of the Board and receive $200.00 per month for services rendered.

SECTION 2. Club sponsored shows, auctions and conventions shall be conducted under rules promulgated by the Executive Board and these By-Laws.

SECTION 3. Bourse space operators at all club sponsored shows, auctions and conventions shall be regular members of this club.

ARTICLE XI.

COMMITTEES

SECTION 1. Standing Committees:

An incoming President shall appoint Chairmen for the following committees, to serve for a period of one year:

Chatter Welcome Constitution & By-Laws Security

Library Membership Budget Investment

SECTION 2. Special Committees:

An incoming President shall appoint such special committees as he shall deem necessary or as shall have been established by the membership or the Executive Board.

SECTION 3. Within two months of his appointment the chairman of each standing or special committee shall submit to the Executive Board a written outline or plan of his committee’s operation for the current year.

ARTICLE XII.

RULES OF ORDER

SECTION 1. Robert’s Rules of Order shall govern the proceedings of all meetings of the organization and its constituent parts except as provided in the By-Laws.

ARTICLE XIII.

POWERS OF DELEGATIONS

SECTION 1. Delegations or committees shall be appointed by the President, to represent the organization at any convention, meeting or assembly as may be necessary. Such delegations or committees shall exercise only those powers specifically vested n them by the general membership.

AMENDMENTS:

ARTICLE II.

DUES ANS FEES

SECTION 2.

A.Annual dues of $10.00 shall be paid by each regular member of this organization
B.Annual dues of $2.00 shall be paid by each junior member of this organization.
C.No dues shall be required of honorary members.
D.Life membership $100.00
E.Annual dues for new regular or junior member shall be paid in advance at time of application for membership.

ARTICLE III.

GOVERNMENT

SECTION 4. The Executive Board shall declare vacant office of any Director and/or Officer:

A.Who without good cause shall absent himself from three (3) consecutive meetings of the Executive Board, or
B.Who without good cause shall absent himself from three (3) consecutive regular or special meetings of the general membership, or
C.Who shall tender his resignation to the Executive Board, or
D.Who shall be re-called pursuant to Article V of these By-Laws.

ARTICLE IV.

ELECTION PROCEDURE

SECTION 1. The annual election of officers shall be held during the month of December of each year and the Officers and Directors shall take office on January 1^st.

A.Office of the President shall be a two (2) year term.
B.All other Offices shall be elected each year.
C.The Office of Treasurer shall be limited to four (4) consecutive years.

ARTICLE V.

REMOVAL, RECALL AND EXPULSION

OF MEMBERS, OFFICERS AND DIRECTORS

SECTION 1. A member may be suspended or his membership terminated by the following method:

A.Any member convicted of a felony and stripped of their civil rights, will be removed from the membership. When rights have been restored, then the individual can apply for membership again.

ARTICLE VI.

MEETINGS

SECTION I. The organization shall hold two regular meetings monthly on such dates as may be set by the Executive Board. There will be 1 monthly regular meeting during July and August. It will be the second regular meeting. No meetings in December.

ARTICLE VII.

QUALIFICATIONS OF OFFICERS AND DIRECTORS

SECTION 3. No member shall be eligible for election as an officer or director of this organization unless they shall have been a regular member of this club for at least six (6) months from their date of acceptance as a member, shall have attended at least 51% of the meetings, shall attain the age of 18 years.

ARTICLE VIII.

DUTIES OF OFFICERS

SECTION 10. The Sergeant-At-Arms shall take charge of the door of the assembly room, and see that no unauthorized person gains admittance. He shall help the President and Vice-President preserve order at all meetings, and perform such duties during the meeting as directed by the President.

ARTICLE XI

COMMITTEES

SECTION 4. Any Chairman of a committee can be removed if not fulfilling their obligations properly.

SECTION 6. No member shall be allowed to vent any grievance or make a personal complaint before the assembly. He must notify the Board of Directors and they shall listen to his grievance. If the Board shall find the grievance sufficient, they shall report the same to the association, whereupon, the member may well put his case before the association.

SECTION 7. At all meetings, in the preservation of order and points raised, the decision of the President must be obeyed, unless such decision be over-ruled by two-thirds of the members present.

ARTICLE XII

RULES OF ORDER

SECTION 2. On all questions of parliamentary rules, not herein specifically provided for, the Gold Coast Coin Club, Inc. shall be governed in accordance with Robert’s Rules of Order.

SECTION 3. Newly elected Officers shall be obligated as follows:

OBLIGATION FOR NEWLY ELECTED OFFICERS:

I, __________________________________, without mental reservation, do solemnly pledge my honor as a man (woman), that I will faithfully discharge the duties of the office to which I have been elected, in Gold Coast Coin Club, that I will support and enforce the Constitution and By-Laws of this Association to the best of my ability, without prejudice or partiality, so help me, God.

OBLIGATION FOR NEW MEMBERS;

I,__________________________________, without mental reservation do solemnly swear on my honor as a man (woman), to uphold the Constitution and By-Laws of the Gold Coast Coin Club, Inc., and carry out their just demands and so all in my power to aid and assist my fellow members.

ARTICLE XIV.

AMENDMENTS

SECTION 1. These By-Laws may be altered or amended by presenting said amendment or alteration, in writing, at any regular meeting of the Association. The proposed amendment will be read at this meeting, but shall not debatable. The amendment will be read at the next meeting, at which time amendments the proposed amendment, or alterations may be offered. Two-thirds of the majority of those present must vote to approve an amendment.

SECTION 2. Date of adoption, these By-Laws were read section by section, and adopted by the Association, to take effect December 3^rd, 1981.

ARTICLE XV

BOARD OF TRUSTEES

Section 1. These Trustees shall be appointed by the President and approved by the Directors.

A.The Board shall consist of three members (Directors) and their duties shall consist of auditing all books and accounts of the Treasurer.
B.They shall meet and examine all books of the Treasurer and render a written report and statement quarterly.
C.There should be an audit of books of all committees who handle club monies.

ARTICLE XVI.

ORDER OF BUSINESS

Section 1. The Association’s order of business shall be: